Privacy notice

1. Who we are

The data controller is Open Research Shop Ltd (“ORS”, “we”, “us”), a company registered in England and Wales with company number 15211804. Our registered office is listed on the public Companies House register.

For privacy questions or to exercise your rights, email us at info@openresearch.shop (this uses the same contact arrangement as the rest of the site).

2. What we collect

When you use the early access form on our website, we collect the information you submit. As at 10 November 2026, the live form asks for:

• name (required)
• email address (required)
• postal address (required)
• phone number (optional)
• any comments or enquiry you include (optional)

If you email us, or contact us in another way such as LinkedIn, we will also hold that correspondence and your contact details.

We do not collect payment details, account logins or special category data through the site.

When you visit the website, our hosting provider and any embedded services may process technical data such as your IP address, browser type and pages viewed. The site loads fonts from Google Fonts, and the early access list is an embedded Google Form, so Google may process technical data in order to deliver those services. We have not added a separate analytics or advertising tracker to the holding site.

3. What we use it for, and our lawful basis

We use personal data to:

• add you to the early access list and send you a small number of updates about ORS (you should expect 1–2 messages during early access)
• respond if you have included an enquiry or asked us to get in touch
• keep a record of who has asked to hear from us, and to manage the list fairly

Our lawful bases under UK GDPR are:

• Consent (Article 6(1)(a)), where you join the early access list so that we can email you about the launch. You can withdraw consent at any time by emailing us.
• Legitimate interests (Article 6(1)(f)), where you contact us with a question and we need to read and reply to it.

We will not use your details to send you marketing emails unless you have asked to join the list, or we have another lawful basis to do so.

4. Who we share data with

We do not sell your personal data. We do not share it with other organisations for their own marketing.

The early access form is hosted by Google (Google Forms). Responses are collected in the Google account that operates the form and are received in the ORS Gmail inbox. Google processes this data on our behalf as a service provider, in line with its terms for Forms and Gmail. Google may store or process data outside the United Kingdom.

We may also share data if the law requires it, or with professional advisers (for example a solicitor or accountant) who are themselves under a duty of confidence.

5. How long we keep it

We keep waitlist and early access sign-up details, including email addresses, for 12 months from the date of sign-up, then we delete them. You can ask us to remove your details sooner.

We keep enquiries for up to 12 months after the last contact, unless we still need them for an ongoing relationship.

6. Your rights

Under UK data protection law you have the right, in certain circumstances, to:

• access the personal data we hold about you
• have inaccurate data corrected
• ask us to erase your data
• ask us to restrict how we use it
• object to our use of it (including where we rely on legitimate interests)
• receive a copy of data you provided to us (data portability)
• withdraw consent, where we are relying on consent

To exercise any of these rights, email info@openresearch.shop.

You also have the right to complain to the UK regulator, the Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint, or telephone 0303 123 1113.

7. Cookies and embedded content

The holding site itself does not set a marketing or analytics cookie. The embedded Google Form, and Google Fonts, may set cookies or process technical data so that those services work. You can control cookies in your browser settings. If we later add analytics or a different form tool, we will update this notice.

8. Changes to this notice

We will update this page if how we use personal data changes. The date at the top of the page will show when it was last revised.

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